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Planning an office holiday party in Denver can be exciting — and challenging. To ensure a smooth and successful event, it’s essential to pay attention to often overlooked details.
The team at SKYLIGHT and 828 Planning wants your holiday party to be a memorable experience. Here are some key aspects to consider during your planning process.
Guest Count Accuracy
Getting a precise headcount is key to ensuring your party doesn’t turn into a game of musical chairs or a catering nightmare. Send out those RSVPs early and give a friendly nudge to any stragglers. With SKYLIGHT’s adaptable space, we can handle gatherings of all sizes, but knowing exactly how many people are coming helps our event planners make sure everyone has a seat, and our beverage team ensure the drinks keep flowing!
Inadequate Lighting
Lighting can dramatically affect the ambiance of your event. Too bright, and it feels sterile; too dim, and it can be hard for guests to see each other and enjoy the atmosphere. Consider the lighting needs for different parts of the event, such as softer lighting for dining and brighter lighting for activities. SKYLIGHT boasts ample natural light, plus market lighting to create the perfect mood for your holiday party.
AV Equipment
From music to presentations, having the right audio-visual setup is essential. Ensure you have the necessary equipment and that it’s tested before the event. SKYLIGHT offers speakers and a mic, but a pre-event check will help prevent any technical glitches.
Event Flow and Timing
Crafting a detailed schedule is like setting the stage for a flawless performance. Map out the timing for speeches, meals, and entertainment, but leave room for those unexpected, delightful surprises. The in-house planning team at SKYLIGHT can help you create a perfectly balanced timeline, ensuring your party flows like a well-rehearsed symphony.
Overlooking Comfort and Accessibility
Ensuring that all guests are comfortable and that the venue is accessible is critical. Consider the needs of guests with disabilities or those who may require special accommodations. Check that the venue is easily navigable and provide seating arrangements that cater to everyone. SKYLIGHT is designed to be inclusive and ADA accessible, making it easy for all guests to enjoy the event.
Transportation and Parking
Denver’s downtown area can be busy, especially during the holiday season. Provide your guests with clear directions and parking options. Consider hiring a shuttle service to simplify transportation. SKYLIGHT offers convenient parking solutions that can be reserved ahead of time.
Photography and Memories
Capturing the special moments of your holiday party is important. Hire a professional photographer to provide keepsakes for employees and to help promote future events, or opt for SKYLIGHT’s photo booth and mobile wall backdrops. You can’t go wrong with either option, and SKYLIGHT’s modern setting provides a perfect backdrop for memorable photos.
Skipping the Budget Review
Staying within budget is crucial, but it’s easy to lose track of expenses. Regularly review your budget and make adjustments as needed to ensure you don’t overspend. Allocate funds for unexpected costs and prioritize essential aspects like catering, specialty cocktails, and entertainment. SKYLIGHT’s in-house planning team can help you plan a fantastic event within your budget.
Guest Comfort
Denver’s altitude can affect some guests, especially those not accustomed to the Mile High City. Consider providing an oxygen bar to help guests adjust and feel comfortable. This thoughtful touch can enhance their overall experience and enjoyment of the event.
Plan Your Perfect Office Holiday Party at SKYLIGHT
Ready to host an unforgettable office holiday party? SKYLIGHT in Denver offers a stunning venue with all the amenities you need for a seamless event. Contact us today to start planning and make this year’s celebration one that’s talked about for years to come.
